REVOLUTION IN PROJECT MANAGEMENT
A UNIQUE EXPERIENCE
FLEXIBLE STRUCTURE ISETIA introduces revolution move from standard reality of folders & subfolders into the tailored private information zone. Work flexibly and comfortably with unique horizontal and vertical structure of documentation which will allow you to shape your own configuration of information. TRANSPARENT DOCUMENTS FLOW AND REVISION Document flow and revision options make collaboration with information efficient, easy and transparent. Revision option is a 1 to 1 document exchange. Just send document directly to one person, asking for a feedback. Use flow to communicate with more members – send file with request for approval including all cascade path of management or ask colleagues for notes and remarks by sending file to all of them at once. Track flows and revision which you created and get notified about all changes and progress till the closure. If needed check log where you will find all activities taken by users on a particular document. Flows and revisions are shown on ISETIA Dashboard® in visualized and consistent way. MULTIDIMENSION RELATED DOCUMENTS MECHANISM AND VERSIONING In ISETIA you get multidimension structure with ability of creating relations between documents in purpose of making packages. Such related documents mechanism improves the way of working and takes you from copy & paste reality to multidimension world. Instead of losing time on manual copy & paste of files, create relations between documents in transparent, logical structure by having the same file in few places at once. Versioning functionality guarantees that everyone always work with the latest version.
AUTOMATED ARCHIVIZATION Uninterrupted document circulation is critical during projects execution. Structure is a key point to keep an order of complex documentation. Instead of foldering docs, put them to one place available for every team members and create structure that suits you. Centralized, cloud-based repository gives full access from any place. INSTANT VISUAL COMMENT Markup option gives ability to put comments and notes directly on document in an innovative drawing way. Draw what you mean. Quickly and precisely pass your message. EXTENSIVE SECURITY Easily collect your documents securely online with ISETIA thanks to strong encryption. Anyway, all data is daily (customizable) automatically backup. Expanded internal security is build up though variety of privileges combination based on global or project’s roles and on individual users. HANDY WEB-BASED PLATFORM Access your documents from multi-tenant web-based platform. ISETIA is 24/7/365 service, available from any place of the World, with basic hardware requirements.
It’s not just Project, Program and Portfolio under cover of 3P abbreviation. It’s freely configurable cross mix of processes which could be aligned with many other existing company processes. All ISETIA modules are perfectly correlated with 3P Management engine creating unique energy of perfection.
- Project’s scope management using WBSs, TASKs and Isetia Boards;
- Time, costs, human resources, risk, issues, communication and lessons learned management are all embraced in 3P Management module;
- Extraordinary cross links between 3P Management module and any other ISETIA modules;
- Flexible switch from standard scheduling into ISETIA Board style;
- Scalability of Projects, Programs and Portfolios;
- Adjustable tailored project life cycle management, based on the flexible project’s phases like: Initiating, Planning, Execution, Closeout or any other techniques;
- Full transparency of project life cycle, due to the precise acceptation criteria’s and the identified path of decisions made;
- Strong project’s roles feature, fully customisable to organization resource breakdown structure, combined with the access control to project’s objects like: documents, costs, risks, issues, lessons learned, etc.;
- Real time aggregation of project’s numeric data, from the level of individual ISETIA Card, located in a single project, up to the whole portfolio level;
- Unlimited number of expenses (planned and actual) can be assigned to each project, also on the level of WBS, TASK and ISETIA card;
- Reporting of the crucial project’s data, through a customisable ISETIA Personal Dashboards and other reporting techniques;
- Possibility of assigning roles to selected team members. The roles are subject to privileges defining access to any or all of system objects;
ASSIGN COSTS TO ANY UNIT OF WORK – from the smallest up to a largest one. Expenses may be assigned directly to WBS element, ISETIA Board®, ToDo or task which make a project. They may be also assigned to portfolios, programs or project. Just allocate them where they were incurred. Each work unit, whether elementary or aggregated, may have any number of expenses appointed to. CLASSIFY AND TRACK. Costs may be classified according to any list of categories which you have in your company or in your project. You may separately plan and track, for instance salary expenses, assets, materials etc. PLAN AND PERFORM. Usually firstly you plan an expense and later on perform some transactions, like buying or paying for service after which the expense becomes actual. Sometimes you pay in tranches. In addition you may create one or more actual charges for a planned cost. In each of actual payments assigned to given planned expenses you provide standard data like quantity, unit price, description etc. EXERCISE CONTROL OVER YOUR BUDGET. ISETIA automatically summarizes planned and actual expenses and presents percentage of work execution. The other type of cost control is the mechanism of remaining expenses. ISETIA knows what amount of money was planned and how much has been already spent. The amount of remaining budget is calculated on the basis of these values. When you exceed planned budget the system raises alarm but allows for next spending. The prices might have changed, after all. Cost control may be performed in several places in ISETIA. The simplest way to have control over your budget is just browsing expenses as they were input to ISETIA. You may see and manage them from the side of work units, to which they were ascribed. Moreover in ISETIA Dashboard® there is a portlet designed just to summarize your expenses sorted according to requested categories.
REPORT WITH IMAGINATION. You may report costs in tabular, linear, pie chart and other types of reports by using extraordinary visualization forms. ATTACH DOCUMENTS. Expenses may have documents related to them. There are several types of documentation which can be relevant: orders, work specifications, invoices etc. So you do not have to search through all the document repository to find any paper related to your expense. There may be documents related to costs like orders, invoices, detailed specifications and so on. You may assign them to any expense thus having full information about cost stored in one place. TAYLOR YOUR COST ENVIRONMENT. ISETIA cost management module is very flexible to be aligned with your needs. You may define some attributes as ISETIA dictionaries. There are expense categories, units of measures which can be easily established in it. There are plenty of attributes characterizing your expenses. You have data identifying them like identifier, name and description etc. Purchased items can be defined by their unit price and quantity. Its product makes the amount of price. You may define as well the unit of measure of purchased goods. There are also planned dates related to expenses, their currency and responsible person.
TAILOR-MADE MICRO PLANNING Standard project plan is prepared on base of classical Gantt chart tool. Unfortunately, schedule cannot contain all types and sizes of activities like daily administration or unexpected works, different issues and problems occurring during project execution, meetings and other small unexpected ad-hoc tasks. Move forward and work in new quality by using ISETIA’s approach to macro (classical project management) and micro planning which combines simple in use but extremely flexible process management integrated with traditional project schedule. This fusion brings management on a higher level, fills the gap for project’s processes as well as invisible daily administration works. Be creator of your own micro planning space. TRANSPARENT ISETIA DASHBOARD ® Every team member has own ISETIA Dashboard® with information needed to perform the tasks and requests: ISETIA CARD®, documents waiting for revision, approvals or just items requiring attention, document flows statuses, issues, risks, expenses and project’s Gantt chart. It effects the retention of unnecessary emails, losses of documents, not executed tasks, blurring of responsibility. The collaboration between team members runs smoothly and is fully transparent, thanks to bringing all micro planning communication to one shared space. UNIQUE ISETIA BOARD ® Configurable ISETIA BOARD® organizes processes base work like RFI, RFP, RFQ, transmittals, submittals, punch lists, design changes, claims, change requests, etc. according to your specific, personalized standard policies and procedures. Create your templates and flexibly modify processes and save them in ISETIA for future use. ISETIA Board® allows to verify actions, tasks and work of your team at any time.
CRYSTAL PROCESS EXECUTION ISETIA Card® visualize status of ongoing actions with personal data of its owner (including photo, role, dates and deadlines). It also collects all information related to execution across all stages of process realization. It gives immediate overlook on a particular task as a component of process. INTERACTIVE MESSAGE BOARDS ISETIA interactive message boards let to spread ideas, post topics, spark conversations and increase collaboration. Unlike within e-mail conversation everyone can participate in the discussion. Make collaboration smooth and increase its efficiency. HELPFUL TEMPLATES With ISETIA there is no need to create new plan or process each time, just do it once. Create the template of work and activities, eventually modify the current one to fit the specification and use it in the future. Save time on repetitive work.
PRECISELY IDENTIFY AND COMMUNICATE Basic action is to spot risks present in project and communicate them promptly in clear and transparent way. Key point is to give all team members ability to share and communicate potential risks by access to ISETIA risk management module and create risk flows. Additionally, use interactive message boards for spreading and discussing observations about potential risks to other team members. STEP BY STEP RISK MANAGEMENT FLOW ISETIA Form® gives variety of available fields which may be tailored to specific way of risk management in your company – add or remove fields, as well as modify the values for types, statuses, categories, manageability, probability, priority, risk response actions. However, you can use predefined ones in accordance with the PMI standards. CLARIFY OWNERSHIP Indicate right people by assigning them responsibility for execution and result. ISETIA registers automatically creator of the risk and who did last update. PRIORITIZE Use an option to priorities and categorize risks due to specific organization criteria.
ANALYZE Impact start and finish dates fields allows to provide time frames for risk duration. Calculations in risk flow are based on value and probability multiplied giving exposure value expressed in the currency. PLAN AND IMPLEMENT Descriptive area allows to explain risk, causes and potential implications. Provide your plan in response description field. TRACK RISKS, TASKS AND OPPORTUNITIES ISETIA allows you to include comments and register every action taken to a change log. That information is helpful within flow cycle, giving other people overview on history of risk with notes. Manage also opportunities to find and get benefits and gains. Every risk may be assigned to a specific structure – project, program (group of projects) or portfolio and specific part of structure – task, WBS or process. RISK REGISTER AND REPORTS ISETIA contains dedicated risk register which helps to manage, track and collect risks in one place. It gives better general as well as detailed overview with precise reporting options. SMART BIM CLASH DETECTION
ONE AND ONLY ONE PRACTICES Move a step forward with ISETIA beside of standard issue management practices:
• Get another value – after solving issue convert it into Lesson Learned.
• Attach photos, videos or voice memos for even faster, easier and more comfortable flow.
• Customize your way – types, priorities and statuses values are fully customizable. Provide and use terms and names as your organization used to. However, you may use predefined ones.
• Every action taken on issue is registered automatically in a change log (dates, responsibilities or comments etc.).
• Sort out issues in accordance to management levels. Identify issue on stage of task, WBS, process, project, group of projects, program or portfolio. Spot fast which part of the project’s structure will be affected.
READY FOR UNKNOWN In ISETIA, issue management flow is carefully looked after at very early stage of following information by detailed ISETIA Issue Form®:
• Type – categorize issues. It helps you to track and assign issues to the right people or roles.
• Owner – who discovered the issue.
• Time & date – when the issue was identified – ISETIA registers it automatically.
• Description – details about what happened and the potential impact on project.
• Priority – an importance rating.
• Responsible person – this person may or may not actually implement a solution, however is responsible for tracking and ensuring that it’s dealt with accordance to its priority.
• Due date – the deadline for resolving the issue.
• Status – the progress of the resolution with a clear label identifying the issue’s overall status.
• Comment the resolution path – the status of the issue and steps taken to find and implement a resolution. Timing of comments are registered automatically.
• Final resolution – brief description of what was done to address the issue.
CLEAR PATH One of the key challenge of issue management is to resolve the problem quickly and then fast react with as little as possible impact to the project. ISETIA is equipped with issue management tool which boosts communication and overall issue flow. As time is often critical variable for reaching the success. Any Issue assigned to a responsible person appears immediately on ISETIA Dashboard® with all terminal and helpful data. If issue is more complex it may be converted into ISETIA Card® (task to execute) with follow-up and tracking options in ISETIA Board®. Since most issues are unexpected, using ISETIA will make ensure ability of dealing with them quickly and effectively. Get issue resolution process in place before starting project to make sure that you stay on schedule and objectives. FRAMING Well prepared framework is a base for an effective issue solving. ISETIA allows you to predefine your own framework including such components like:
• Way of responsibility assignment – manage it by specific person (e.g. a specialist) or roles (e.g. technical issues).
• Determine the status – define your own statuses in reference to specific criteria.
• Set up resolution date – assign issue flow to right and competent person.
• Communication – use issue flow, comments and ISETIA Dashboard® notifications.
• Affects to schedule and budget – when issue is affecting project, define your own company decisions process and flow standards to reduce costs effects.
UNIQUE CONVERT FROM 3D MODEL BIM integration makes it even simpler to solve an issue. In additional BIM module, you can create issue directly form a 3D model in relevance to object, group of objects or to overall model and then run solving process inside ISETIA.
By using ISETIA not only unique experience but all experiences will be registered. ISETIA LESSONS LEARNED MODULE allows all knowledge gained by experience to be collected from a project that should be actively taken into account in future plans. As the purpose of lessons learned is to bring together any insights gained during a project life cycle that can be usefully applied on future projects.
There is no doubt about that documented lessons in a proper manner in ISETIA can help future projects to succeed. Use ISETIA as it guarantees:
EASY REGISTRATION of lessons learned item on the level of a specific project, program or portfolio, regarding on its nature.DISCLOSE A CENTRAL REPOSITORY of on both positive and negative experiences. A lesson identifies a specific process, or decision that reduces or eliminates the potential failures or reinforces a positive result. ISETIA proposes a dozen of attributes, which describe a single repository item.
You can add your own attributes, if needed so. You can also assign lesson learned item to the project’s structure elements and lesson’s category as well.
AVOID FORGETTING THE CHALLENGES faced during the course of a project.
INVOLVEMENT of all project participants in the lessons learned process.
ACCESSIBILITY of lessons learned to other projects.
DISSEMINATION of lessons learned to the project management community.
ISETIA BIM approach supports 100% BIM Construction Management Process. ISETIA BIM concept envisages virtual construction of a facility prior to its actual physical construction, in order to reduce uncertainty, improve safety, work out problems, and simulate and analyze potential impacts. Sub-contractors from every trade can input critical information into the model before beginning construction, with opportunities to pre-fabricate or pre-assemble some systems off-site. Waste can be minimized on-site and products delivered on a just-in-time basis rather than being stock-piled on-site. Boost building design, streamline information, integrate workflow, accurate cost estimation, improve lifecycle management, leverage effectiveness of maintenance and span all of it with building designs using ISETIA BIM Viewer. An adventure with dedicated module of ISETIA BIM Viewer will transfer your capabilities to other dimension. DISCOVER YOUR POSSIBILITIES IN MERGING PROJECTS Upload & Download IFC Files – In just one click, you can upload an IFC file and see your model directly online. Charts and graphics help to understand data and your management performance through precise metrics. ISETIA BIM promotes Open BIM workflow solutions by supporting IFC (Industry Foundation Classes). UNLIMITED MODEL CHECKING Collision verification – Participants in the building process are constantly challenged to deliver successful projects despite tight budgets, restricted in size manpower, accelerated schedules, and limited or conflicting information. The significant disciplines such as architectural, structural and MEP designs should be well coordinated, as two things can’t happen at the same place and time. ISETIA BIM Viewer aids in collision detection at the initial stage, identifying the exact location of discrepancies. CLASH DETECTION Quantities and shared properties of materials can be extracted easily. Scopes of work can be isolated and defined. Systems, assemblies and sequences can be shown in a relative scale with the entire facility or group of facilities. ISETIA BIM Viewer also prevents errors by enabling conflict or ‘clash detection’ whereby the computer model visually highlights to the team where parts of the building (structural frame and building services pipes or ducts) may wrongly intersect.
Display your construction building from separated angles and save it up. ENHANCE BIM WORKFLOW Create, transfer and review your issues from different platforms accessible to the whole project team. Track issues, revisions, remarks. MANAGE ISSUES Create, edit, archive, filter, sort, comment, assign and merge issues. 3D VISUALIZATIONS See and create issues directly from your online 3D models. REPORTING Print reports to engage more people in to the coordination proces. NOTIFICATION SYSTEM Receive web and email notifications. CUT THE VIEW Share your object into separated section views and enjoy detailed analyze. MARK UP Highlight important areas with selected colors and emphasize importance of particular object’s parts. SAVING THE MODEL VIEWSUP Display your construction building from separated angles and save it up. TRANSPARENCY AND COLORING See-through objects elements like walls to find out what is inside of the model. Use several coloring functions to make it even more real. CONFIGURE ITEMS Find and group, filter, evaluate important for you objects data from the model. SLIDING FLOORS Focus on particular area of your construction like whole floor and sort it out by sliding out from model to be able clearly analyze inside details. CHECKING CHANGES Analyze your separate drawings from the differences between model revisions point of view. SELECT PREFERRED AREAS Choose and concentrate only on particular part of your object to have crystal clear perception. NAVIGATE EASILY IN THE MODEL Our navigation toolbar allows smoothly operate in 3D model.